SuiteBook vs spreadsheets and practice management software: Works alongside your clinical software.
Practice management systems look after patients, appointments and Medicare. Accounting software looks after the books. SuiteBook handles the part in between: what each visiting specialist owes the suite for rooms, services and shared costs each month.
At a glance
A general comparison. Practice management systems vary, so check what yours does.
| Spreadsheet | Practice management system | SuiteBook | |
|---|---|---|---|
| Patient bookings, clinical notes and Medicare claiming | No | Yes, this is what it is for | No. SuiteBook holds no clinical records and does no Medicare claiming |
| Room sessions booked by visiting specialists | A diary or a tab, kept by hand | Sometimes, as an appointment book rather than a billing record | Yes, AM and PM sessions for every room |
| Each specialist’s arrangement, with start and end dates | Usually a note or a separate sheet | Not usually | Yes, fixed, percentage or hybrid, dated |
| The right rate when an arrangement changes mid-month | Easy to miss | Not its job | Yes, each session is charged under the arrangement that applied on the day |
| Month-end GST tax invoice for each specialist | Built by hand, one at a time | Not usually for room fees charged to practitioners | Yes, one per specialist, with ABNs, line items and 10% GST |
| Locking a finalised month so nothing is billed twice | No | Not its job | Yes |
| Getting month-end into Xero | Rekeyed | Varies | CSV in Xero’s sales-invoice import layout. A direct Xero connection is planned |
Keep your practice software
Specialists keep using their own clinical software and Medicare claiming. SuiteBook doesn’t need patient details. Percentage fees use the gross billing totals specialists report to you.
Retire the spreadsheet
The diary, the rates tab and the invoice template become one month-end run: sessions, dated arrangements, shared costs and GST tax invoices. See all features or the FAQ.
Billing software only. No clinical records and no Medicare claiming. Not legal, tax or financial advice.
See a month close in SuiteBook
SuiteBook tracks every sessional booking across your consult and procedure rooms, applies each specialist’s dated arrangement, and closes month-end with GST tax invoices ready for Xero.