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SuiteBook

Feature · Month-end settlement: Preview the month. Finalise it once.

SuiteBook brings together the month’s sessions, percentage fees and shared costs for every specialist into one settlement preview. Check it, then finalise. Settled items are locked so they cannot be billed twice.

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October 2026 settlement
Parkview Specialist Suites
Ready to finalise
Dr Amelia Hartwell · 12 sessions$4,489.27
Dr Rohan Mehra · Hybrid · 9 sessions$4,079.76
Dr Sophie Tran · 30% of billings$8,256.88
Shared costs (waste, consumables) · 52 sessions$1,045.00
Total incl. GST$17,870.91
Illustration using fictional demo data
Procedure Room · sessions booked this month

The problem

  • Month-end means cross-checking the diary, the arrangements and last month’s invoices by hand.
  • Shared costs like waste and consumables are split on the back of an envelope.
  • It is easy to miss a session, or charge one twice.

What SuiteBook does

Labelled honestly: “In the demo” means you can try it now. “Planned” means it is not built yet.

One preview for every specialist

In the demo
See each specialist’s session charges, percentage fees and share of costs, ex GST, GST and total, before anything is issued.

Percentage fees from reported billings

In the demo
Enter the gross billings each specialist reports for the month. SuiteBook applies the percentage in their arrangement. No patient detail is needed.

Shared-cost split

In the demo
Record shared costs for the month and SuiteBook apportions them by sessions used.

Finalise and lock

In the demo
Finalising issues the tax invoices and locks the sessions, billings and costs it used, so nothing is billed twice.

Credit notes

Planned
Correct a finalised invoice with a credit note rather than an edit.

How it works

  1. 1

    Pick the month

    Everything unbilled for that month is gathered.

  2. 2

    Add billings and costs

    Reported gross billings for % fees, and shared costs.

  3. 3

    Review the preview

    Per-specialist lines, GST and totals.

  4. 4

    Finalise

    Tax invoices are issued and items are locked.

Good to know

  • In the demo, shared costs are split by session count only.
  • Credit notes are not in the demo yet.

See a month close in SuiteBook

SuiteBook tracks every sessional booking across your consult and procedure rooms, applies each specialist’s dated arrangement, and closes month-end with GST tax invoices ready for Xero.

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