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SuiteBook

Feature · Dated arrangements: The right rate, on the right day.

Record each specialist’s arrangement with the rooms it covers, how it is charged and the dates it applies. When a rate changes on the 1st, sessions before and after are charged correctly without anyone remembering to switch.

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Arrangements · Dr James Okonkwo
Procedure Room
Ended
$280 per session1 Jan – 30 Sep 2026
Procedure Room, Consult 1
Active
$310 per sessionFrom 1 Oct 2026
A session on 29 Sep is charged $280. A session on 2 Oct is charged $310.
Illustration using fictional demo data

The problem

  • A new agreement starts mid-year and the spreadsheet keeps last year’s fee.
  • One specialist pays a flat session fee, another a percentage, another both.
  • Nobody can say which version of an agreement applied to a session three months ago.

What SuiteBook does

Labelled honestly: “In the demo” means you can try it now. “Planned” means it is not built yet.

Start and end dates

In the demo
Every arrangement has a start date and an optional end date. The arrangement in force on a session’s date is the one that applies.

Fixed, percentage or hybrid

In the demo
A fee per session, a service fee as a percentage of the billings a specialist reports, or a session fee plus a percentage.

Rooms covered

In the demo
Each arrangement lists the rooms it covers, such as a consulting room only, or a consulting room and the procedure room.

Inclusions and notice

In the demo
Record what the fee includes (room, reception, cleaning, consumables) and the notice period in days.

Document type

In the demo
Label each arrangement as a room-hire / facilities agreement or a service-fee arrangement, so your advisers can see what was agreed.

Audit trail

In the demo
New arrangements, end dates and month-end runs are written to an audit log with who did it and when.

How it works

  1. 1

    Enter the arrangement

    Specialist, rooms, rate type, fee and percentage.

  2. 2

    Date it

    Start date, and an end date if one is agreed.

  3. 3

    Change it later

    End the old one and start a new one. History stays intact.

  4. 4

    Charge by date

    Each session is charged under the arrangement active that day.

Good to know

  • SuiteBook records the arrangement you have made. It does not decide whether that arrangement is a tenancy, a licence, contracting or employment.
  • Notice periods are recorded but not enforced in the demo.

See a month close in SuiteBook

SuiteBook tracks every sessional booking across your consult and procedure rooms, applies each specialist’s dated arrangement, and closes month-end with GST tax invoices ready for Xero.

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