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SuiteBook

Billing software for Sydney specialist suites: Sessional billing for Sydney consulting rooms.

For Sydney specialist suites that offer consulting and procedure rooms to visiting specialists by the session. SuiteBook keeps the sessions and dated arrangements in one place and closes month-end with GST tax invoices ready for Xero.

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October 2026 settlement
Parkview Specialist Suites
Ready to finalise
Dr Amelia Hartwell · 12 sessions$4,489.27
Dr Rohan Mehra · Hybrid · 9 sessions$4,079.76
Dr Sophie Tran · 30% of billings$8,256.88
Shared costs (waste, consumables) · 52 sessions$1,045.00
Total incl. GST$17,870.91
Illustration using fictional demo data
Procedure Room · sessions booked this month

Who this page is for

SuiteBook is software for whoever runs the rooms. It is not a directory of Sydney suites and does not list rooms for rent.

Suite owners and operators

You make consulting rooms, and perhaps a procedure room, available to visiting specialists in Sydney by the session.
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Practice managers

You run the diary and build the month-end invoices for the specialists who use the rooms.
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Visiting specialists

You consult from a suite and want a clear view of what you were charged each month.
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What SuiteBook does

The same month-end, wherever your rooms are.

Session tracking

A weekly grid of AM and PM sessions across your consult and procedure rooms.
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Dated arrangements

Record each specialist’s arrangement with the rooms it covers, how it is charged and the dates it applies.
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Month-end settlement

SuiteBook brings together the month’s sessions, percentage fees and shared costs for every specialist into one settlement preview.
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GST tax invoices

Finalising a month issues one GST tax invoice per specialist, with your ABN and theirs, dated line items for each session and fee, 10% GST and the total.
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Xero export

Export the month’s finalised tax invoices as a CSV in Xero’s sales-invoice import layout, so your bookkeeper can import them instead of rekeying.
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Specialist portal

Each visiting specialist gets their own view of their sessions, their GST tax invoices and a running statement.
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Running rooms in Sydney

What matters when you bill visiting specialists from Sydney rooms.

Your month-end, in NSW terms

Revenue NSW’s ruling explains how it applies the contractor provisions to medical centres. It is effective from 1 July 2018, so the way past months were arranged and billed can matter. SuiteBook keeps every arrangement dated and every finalised month locked.

Show what was charged, and why

Each tax invoice lists the sessions, the rooms and the fees under the arrangement that applied on the day. Your adviser can trace any line back to the dated arrangement behind it.

Procedure rooms on their own rates

If your Sydney suite has a procedure room, it can carry its own rate in each specialist’s arrangement and appear as its own line on the monthly invoice.

Time zone: AEST / AEDT. New South Wales uses daylight saving, so Sydney sessions run on AEDT from October to April.

New South Wales

Payroll tax and medical centres in New South Wales

Revenue NSW publishes guidance on how payroll tax may apply to payments made under arrangements between medical centres and practitioners. SuiteBook is a billing tool. It does not tell you whether payroll tax applies to your arrangements, and using it does not make your suite compliant.

Ruling
PTA 041, Payroll Tax Act – Relevant Contracts – Medical Centres
Issued
11 August 2023, effective from 1 July 2018
Legislation
Payroll Tax Act 2007 (NSW), Part 3 Division 7
Case referred to
Thomas and Naaz Pty Ltd v Chief Commissioner of State Revenue [2021] NSWCATAD 259, upheld on appeal [2022] NSWCATAP 220
Read Revenue NSW PTA 041Our payroll-tax guideOur compliance stance
Revenue NSW ruling PTA 041
  • Revenue NSW publishes its own ruling on relevant contracts and medical centres.
  • Revenue NSW also publishes guidance on how payroll tax applies to GP contractors. Read it with your adviser to see what applies to specialist arrangements.
  • Whether payroll tax applies depends on your facts. SuiteBook does not decide that.
  • Get your own legal, tax and accounting advice about how your arrangements are structured.

Billing software only. No clinical records and no Medicare claiming. Not legal, tax or financial advice.

Sydney questions

Does SuiteBook decide whether payroll tax applies to my NSW suite?

No. It records and bills the arrangements you have made. Read Revenue NSW ruling PTA 041 and Revenue NSW’s other guidance with your adviser.

Does SuiteBook list Sydney consulting rooms for rent?

No. SuiteBook is software for the operator of the rooms. It is not a listing site and does not take bookings from the public.

Can specialists see their own invoices?

Yes. The specialist portal shows each specialist their own sessions, tax invoices and statement, and nobody else’s.

Other regions
SuiteBook for Melbourne suitesSuiteBook for Brisbane suitesConsulting roomsProcedure rooms

See a month close for a Sydney suite

SuiteBook tracks every sessional booking across your consult and procedure rooms, applies each specialist’s dated arrangement, and closes month-end with GST tax invoices ready for Xero.

Book a demoTry the live demo