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SuiteBook

Billing software for Melbourne specialist suites: Sessional billing for Melbourne consulting rooms.

For Melbourne specialist suites that offer consulting and procedure rooms to visiting specialists by the session. SuiteBook keeps the sessions and dated arrangements in one place and closes month-end with GST tax invoices ready for Xero.

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October 2026 settlement
Parkview Specialist Suites
Ready to finalise
Dr Amelia Hartwell · 12 sessions$4,489.27
Dr Rohan Mehra · Hybrid · 9 sessions$4,079.76
Dr Sophie Tran · 30% of billings$8,256.88
Shared costs (waste, consumables) · 52 sessions$1,045.00
Total incl. GST$17,870.91
Illustration using fictional demo data
Procedure Room · sessions booked this month

Who this page is for

SuiteBook is software for whoever runs the rooms. It is not a directory of Melbourne suites and does not list rooms for rent.

Suite owners and operators

You make consulting rooms, and perhaps a procedure room, available to visiting specialists in Melbourne by the session.
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Practice managers

You run the diary and build the month-end invoices for the specialists who use the rooms.
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Visiting specialists

You consult from a suite and want a clear view of what you were charged each month.
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What SuiteBook does

The same month-end, wherever your rooms are.

Session tracking

A weekly grid of AM and PM sessions across your consult and procedure rooms.
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Dated arrangements

Record each specialist’s arrangement with the rooms it covers, how it is charged and the dates it applies.
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Month-end settlement

SuiteBook brings together the month’s sessions, percentage fees and shared costs for every specialist into one settlement preview.
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GST tax invoices

Finalising a month issues one GST tax invoice per specialist, with your ABN and theirs, dated line items for each session and fee, 10% GST and the total.
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Xero export

Export the month’s finalised tax invoices as a CSV in Xero’s sales-invoice import layout, so your bookkeeper can import them instead of rekeying.
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Specialist portal

Each visiting specialist gets their own view of their sessions, their GST tax invoices and a running statement.
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Running rooms in Melbourne

What matters when you bill visiting specialists from Melbourne rooms.

Your month-end, in Victorian terms

The SRO ruling looks at the substance of the arrangements between a medical centre and its practitioners, not the label on the agreement. SuiteBook keeps each specialist’s arrangement dated, with its document type, rooms and fees, so you can show your adviser exactly what applied and when.

Records you can hand over

Each finalised month keeps the sessions, the arrangement used and the tax invoice together, with an audit log of changes. That makes it simpler to answer an adviser’s or the SRO’s questions about a particular month.

Shared suites, mixed models

Melbourne suites often mix a flat session fee for one specialist with a percentage of billings for another. SuiteBook calculates each under its own dated arrangement and puts both on the same month-end run.

Time zone: AEST / AEDT. Victoria uses daylight saving, so Melbourne sessions run on AEDT from October to April.

Victoria

Payroll tax and medical centres in Victoria

State Revenue Office Victoria publishes guidance on how payroll tax may apply to payments made under arrangements between medical centres and practitioners. SuiteBook is a billing tool. It does not tell you whether payroll tax applies to your arrangements, and using it does not make your suite compliant.

Ruling
PTA-041, Relevant contracts – medical centres
Issued
11 August 2023 (SRO page last updated 22 June 2026)
Legislation
Payroll Tax Act 2007 (Vic), relevant contract provisions
Case referred to
Commissioner of State Revenue v The Optical Superstore Pty Ltd [2019] VSCA 197
Read SRO ruling PTA-041Our payroll-tax guideOur compliance stance
SRO public ruling PTA-041
  • PTA-041 (Relevant contracts – medical centres) explains how the SRO applies the relevant contract provisions to medical centres and practitioners.
  • The SRO looks at the substance of an arrangement, not what it is called.
  • Whether an exemption applies depends on your facts. SuiteBook does not decide that.
  • Get your own legal, tax and accounting advice about how your arrangements are structured.

Billing software only. No clinical records and no Medicare claiming. Not legal, tax or financial advice.

Melbourne questions

Does SuiteBook decide whether payroll tax applies to my Victorian suite?

No. It records and bills the arrangements you have made. Whether the relevant contract provisions or an exemption apply depends on your facts. Read SRO ruling PTA-041 and get your own advice.

Does SuiteBook list Melbourne consulting rooms for rent?

No. SuiteBook is software for the operator of the rooms. It is not a listing site and does not take bookings from the public.

Can I use it if I also have rooms outside Victoria?

The demo covers one set of rooms. Support for groups with rooms at more than one site is planned, not in the demo yet.

Other regions
SuiteBook for Sydney suitesSuiteBook for Brisbane suitesConsulting roomsProcedure rooms

See a month close for a Melbourne suite

SuiteBook tracks every sessional booking across your consult and procedure rooms, applies each specialist’s dated arrangement, and closes month-end with GST tax invoices ready for Xero.

Book a demoTry the live demo