Sessional billing software features: From the booking to the tax invoice.
SuiteBook tracks every sessional booking across your consult and procedure rooms, applies each specialist’s dated arrangement, and closes month-end with GST tax invoices ready for Xero.
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Every sessional booking, in every room.
A weekly grid of AM and PM sessions across your consult and procedure rooms. Each booking is tied to the specialist and the room, so month-end starts from a record, not a diary.
- AM and PM blocks. In the demo, each room runs two 4-hour sessions a day: AM 08:30–12:30 and PM 13:00–17:00.
- Consult and procedure rooms. Add each room once and book them all in one grid, so you can see who is in which room each session.
- Clashes blocked. A room can only hold one booking per session. Double-bookings are refused when you try to make them.
The right rate, on the right day.
Record each specialist’s arrangement with the rooms it covers, how it is charged and the dates it applies. When a rate changes on the 1st, sessions before and after are charged correctly without anyone remembering to switch.
- Start and end dates. Every arrangement has a start date and an optional end date. The arrangement in force on a session’s date is the one that applies.
- Fixed, percentage or hybrid. A fee per session, a service fee as a percentage of the billings a specialist reports, or a session fee plus a percentage.
- Rooms covered. Each arrangement lists the rooms it covers, such as a consulting room only, or a consulting room and the procedure room.
Preview the month. Finalise it once.
SuiteBook brings together the month’s sessions, percentage fees and shared costs for every specialist into one settlement preview. Check it, then finalise. Settled items are locked so they cannot be billed twice.
- One preview for every specialist. See each specialist’s session charges, percentage fees and share of costs, ex GST, GST and total, before anything is issued.
- Percentage fees from reported billings. Enter the gross billings each specialist reports for the month. SuiteBook applies the percentage in their arrangement. No patient detail is needed.
- Shared-cost split. Record shared costs for the month and SuiteBook apportions them by sessions used.
A tax invoice for every specialist, every month.
Finalising a month issues one GST tax invoice per specialist, with your ABN and theirs, dated line items for each session and fee, 10% GST and the total.
- Labelled as a tax invoice. Each document is headed “Tax invoice” with an invoice number, issue date and due date.
- Both parties identified. Your business name, ABN and address, and the specialist’s billing entity and ABN.
- Clear line items. Session charges, percentage fees and shared-cost shares, each described, with quantity and price.
Month-end, ready for Xero.
Export the month’s finalised tax invoices as a CSV in Xero’s sales-invoice import layout, so your bookkeeper can import them instead of rekeying. A direct Xero connection is planned.
- Xero sales-invoice CSV. Contact name, email, invoice number, dates, description, quantity, unit amount, account code, tax type and currency, in Xero’s import column layout.
- One row per line item. Each line on a SuiteBook invoice becomes a line on the Xero invoice, so the detail carries across.
- Your codes. Account code and tax type in the demo are placeholders. Set them with your bookkeeper before you rely on them.
*ContactName,*InvoiceNumber,*InvoiceDate,Description,*UnitAmount,*TaxType Hartwell Cardiology Pty Ltd,INV-1041,31/10/2026,Consult 1 sessions,320.00,GST on Income R Mehra Medical Services Pty Ltd,INV-1042,31/10/2026,Consult 2 sessions,180.00,GST on Income
Specialists see what they were charged.
Each visiting specialist gets their own view of their sessions, their GST tax invoices and a running statement. They see their own arrangement and nobody else’s.
- My sessions. Upcoming and past sessions, by room and date.
- My invoices. Every tax invoice issued to them, with status.
- Statement. A running statement of invoices issued and amounts outstanding.
See a month close in SuiteBook
SuiteBook tracks every sessional booking across your consult and procedure rooms, applies each specialist’s dated arrangement, and closes month-end with GST tax invoices ready for Xero.